Here are answers to some of the most common questions people have about registering and attending the ASGCT Annual Meeting.

How do I register?

Information about how to register for the Annual Meeting will be released later this year.

Will the 2025 Annual Meeting be held in-person? 

Yes. The meeting will be held both in-person in New Orleans at the New Orleans Ernest N. Morial Convention Center as well as virtually via livestream and on-demand. Join us in New Orleans or online, May 13-17, 2025.

What's the difference between in-person and virtual attendance? 

Both the in-person and virtual Annual Meeting experiences are designed to provide the full, comprehensive educational experience our members and attendees expect from the ASGCT Annual Meeting. Virtual registration includes live streaming and on-demand access to all plenary lectures, oral abstract presentations, scientific symposia, education sessions, and select industry-sponsored sessions. In-person attendance adds access to the exhibit hall, educational and networking receptions, and the in-person poster hall as well as livestream and on-demand access.

The table below breaks down the differences:

 Note: ASGCT encourages all authors of poster-presented abstracts to also upload their poster to the virtual poster hall. However, this is not a requirement for authors, and not all posters are guaranteed to be included in the virtual poster hall.

Is there an option for group registration?

Yes! Organizations that have 10 or more registrants attending the Annual Meeting are eligible for a 10% discount on their registration costs. This discount will be applied via promo code. To receive a promo code for your group, please contact meetings@asgct.org.

Note: There is not a separate registration process for groups, all members of a group are able to use their organization’s assigned promo code to receive the discount via their personal registration portal. Please reach out to meetings@asgct.org if you have any questions.

Are meals provided with my registration?

There are no meals provided at registration. We will have coffee breaks intermittently throughout the day, there will be food available to purchase at the New Orleans Ernest N. Morial Convention Center.

I've submitted an abstract, can I register for the meeting or book my hotel room before notifications go out? 

Yes, it is highly encouraged to take advantage of early registration discounts and our discounted hotel rates. The majority of abstracts submitted do get accepted for a poster presentation with more than 350 submissions accepted for oral presentations. Please refer to our cancellation policy should anything come up causing you to need to cancel your registration. Associate members who are first and presenting authors may register for their free registration prior to the notification of abstracts as well, and ASGCT staff will double check membership and acceptance when finalized. 

Do I have to be a U.S. resident to attend?

No! However, if you’re planning to attend in-person and will be arriving from a country from which a visa is required, a letter of invitation is available to help attendees secure a visa. All international attendees are required to follow relevant international travel guidelines and restrictions.

Do I have to be a member to attend?

You don’t have to be an ASGCT member to attend the meeting, but members receive benefits including registration discounts and eligibility for awards, in addition to other benefits throughout the year. Associate Members who are first and presenting abstract authors can register for the meeting for free. For information about joining ASGCT, visit ASGCT.org/membership.

When can I register for the meeting?

Registration information for the 28th Annual Meeting will be available soon.

Is there a code of conduct?

Yes. ASGCT is committed to providing a productive and welcoming meeting environment that encourages the free expression and exchange of ideas while promoting equal opportunities and respectful treatment for all participants.

All participants in ASGCT meetings, including, but not limited to, meeting attendees, speakers, exhibitors, ASGCT staff, event venue staff, contractors, are expected to abide by this ASGCT Meeting Code of Conduct.

If I miss a session, can I watch it after the meeting is over?

Yes. Annual Meeting content is made available for at least 30 days following the conclusion of the meeting for all registrants.

ASGCT members receive archival access to previous Annual Meeting content as part of their membership. Join ASGCT today to access the Annual Meeting archives and so much more!

What can I expect when I attend an ASGCT Annual Meeting?

Great question! Check out the video below for a glimpse at what ASGCT offers in-person attendees at the Annual Meeting: