Here are answers to some of the most common questions people have about registering and attending the ASGCT Annual Meeting.

How do I register?

Registration for the annual meeting is managed through your ASGCT account. Please sign in or create an account to begin your registration:

What's the difference between in-person and virtual attendance? 

Both the in-person and virtual Annual Meeting experiences are designed to provide the full, comprehensive educational experience our members and attendees expect from the ASGCT Annual Meeting. Virtual registration includes live streaming and on-demand access to all plenary lectures, oral abstract presentations, scientific symposia, education sessions, and select industry-sponsored sessions. Access to any workshops purchased by virtual registrants will be available as on-demand recordings on May 17, 2025.  In-person attendance adds access to the exhibit hall, workshops, educational and networking receptions, and the in-person poster hall as well as livestream and on-demand access.

The table below breaks down the differences:

 Note: ASGCT encourages all authors of poster-presented abstracts to also upload their poster to the virtual poster hall. However, this is not a requirement for authors, and not all posters are guaranteed to be included in the virtual poster hall.

Is there an option for a group discount?

Yes! Organizations that have 10 or more registrants attending the Annual Meeting are eligible for a 10% discount on their registration costs. This discount will be applied via promo code. To receive a promo code for your group, please contact meetings@asgct.org.

Note: There is not a separate registration process for groups, all members of a group are able to use their organization’s assigned promo code to receive the discount via their personal registration portal. Please reach out to meetings@asgct.org if you have any questions.

Are high school students and/or children allowed at the Annual Meeting?

To ensure everyone’s safety and to maintain an environment conducive to learning and networking, we kindly ask that attendees adhere of the following:  

• Children ages 12 years and under are not permitted in the exhibit hall or session rooms at any time.
• Children ages 13-17 may enter the exhibit hall or session rooms with an Annual Meeting badge and must be accompanied by a registered attendee parent or guardian at all times. To register a child that meets this criteria, please reach out to meetings@asgct.org for assistance.
• Children under the age of 18 are not permitted in the exhibit hall during setup or tear down hours at any time.
• Event badges must be worn at all times throughout the conference and related events.
• Requests to include a child registration must be received in writing prior to 11:59pm CT on April 25, 2025 to meetings@asgct.org. After April 25, 2025, all changes will need to be made onsite.

To maintain a positive learning environment for all, ASGCT kindly asks that parents or guardians promptly address any disruptive or unsafe behavior exhibited by their children. ASGCT has the right to ask parents or guardians to remove their children from session rooms, the exhibit hall, or the venue if necessary. We appreciate your understanding and cooperation in helping us make this event professional and safe for everyone!

How can I cancel or modify my registration type?

You may cancel, transfer, or modify your type of registration through April 25, 2025. Please refer to the Cancellation & Substitution Policy page for details.

Are meals provided with my registration?

No meals are provided with registration. We will have coffee breaks intermittently throughout the day, and food will be available to purchase at Ernest N. Morial Convention Center

I've submitted an abstract, can I register for the meeting or book my hotel room before notifications go out? 

Yes, taking advantage of early bird discounts and our discounted hotel rates is highly encouraged. Most abstracts are accepted for a poster presentation with more than 350 submissions accepted for oral presentations. Please refer to our cancellation policy should anything come up causing you to need to cancel your registration. Associate members who are first and presenting authors may register for their free registration before the notification of abstracts as well, and ASGCT staff will double-check membership and acceptance when finalized. For questions, please contact abstracts@asgct.org.

Do I have to be a U.S. resident to attend?

No! However, if you’re planning to attend in person and will be arriving from a country from which a visa is required, a letter of invitation is available to help attendees secure a visa. All international attendees are required to follow relevant international travel guidelines and restrictions.

Do I have to be a member to attend?

You don’t have to be an ASGCT member to attend the meeting, but members receive benefits, including registration discounts and eligibility for awards, in addition to other benefits throughout the year. Associate Members who are first and presenting abstract authors can register for the meeting for free. For information about joining ASGCT, visit ASGCT.org/membership.

When can I register for the meeting?

Registration for the 28th Annual Meeting is open now! Receive early registration rates by February 20, 2025.

Is there a code of conduct?

Yes. ASGCT is committed to providing a productive and welcoming meeting environment that encourages the free expression and exchange of ideas while promoting equal opportunities and respectful treatment for all participants.

All participants in ASGCT meetings, including, but not limited to, meeting attendees, speakers, exhibitors, ASGCT staff, event venue staff, contractors, are expected to abide by this ASGCT Meeting Code of Conduct.

If I miss a session, can I watch it after the meeting is over?

Yes. All registrants have access to the Annual Meeting content for at least 30 days following the conclusion of the meeting. On-demand access for the 28th Annual Meeting, including purchased Workshops, runs through July 18, 2025.

ASGCT members receive archival access to previous Annual Meeting content as part of their membership. Join ASGCT today to access the Annual Meeting archives and so much more!

What can I expect when I attend an ASGCT Annual Meeting?

Great question! Check out the video below for a glimpse at what ASGCT offers in-person attendees at the Annual Meeting: