Abstract FAQs

Are there any guidelines for abstract submission? 

There is a character limit of 3,500, and titles should be in Title Case, but beyond that the guidelines are open-ended. Spaces do not count towards your character limit. You’re certainly welcome to divide the abstract into intro, methods, results, and conclusion, or simply into paragraphs. The most important thing to consider is readability, so I would advise not just submitting one big block of text. The title, authors, and references are included in the 3,500 character limit. Captions may be included in the body or uploaded as part of the images. 

Are encore abstracts allowed?  

Encore abstracts are not allowed for submission to the ASGCT unless there is a significant update in the data. Exceptions may be granted in some cases, and can be submitted in writing to abstracts@asgct.org. Please provide a rationale for why you feel an encore is appropriate (e.g. ASGCT is a significantly different audience compared to initial presentation).  

Does ASGCT have a copyright policy? 

ASGCT owns the copyright to all abstracts once published. Prior to publication all abstracts are subject to our embargo (ASGCT Embargo Policy). Encore abstracts cannot be submitted to other meetings unless there is a major update to the data.  

Do I have to be a member to submit an abstract? 

No, membership is not required; however, only associate member who are first and presenting authors will receive complimentary registration. 

Is there a limit to how many abstracts an author or company can submit? 

No, there is no limit to the amount of abstracts anyone can submit. 

Can changes be made after submission? 

Submitters may make changes to their submission up until the submission deadline. After the submission deadline, only small changes can be made by emailing abstracts@asgct.org with the change details. No changes may be made after the review of the abstracts has begun. 

Can I register for the meeting or book my hotel room before notifications go out? 

Yes, it is highly encouraged to take advantage of early bird discounts and our discounted hotel rates. The majority of abstracts submitted do get accepted for a poster presentation with over 350 submissions accepted for oral presentations. Please refer to our cancellation policy should anything come up causing you to need to cancel your registration. Associate members who are first and presenting authors may register for their free registration prior to the notification of abstracts as well, staff will double check membership and acceptance when finalized.