Annual Meeting Abstract FAQs
Are there any guidelines for abstract submission?
There is a character limit of 3,500, INCLUDING spaces. Titles should be in Title Case, but beyond that, the guidelines are open-ended. The abstract may be divided into an intro, methods, results, and conclusion or paragraphs. The most important thing to consider is readability, so it is advised not just to submit one big block of text. The title and authors are NOT included in the 3,500-character limit. Abstracts lacking results or data will likely be scored lower or rejected by our review committees. ASGCT does not accept abstracts that are overly commercial or proprietary in nature.
Up to 2 images may be included with your abstract. You may combine related images into one .jpeg or .png to upload. Footnotes or labels should be included in these images.
Are encore abstracts allowed?
Encore abstracts are only allowed for submission to the ASGCT if there is a significant update in the data. Exceptions may be granted in some cases, and an explanation of previous publishing is required during submission. Please explain why you feel an encore is appropriate (e.g., ASGCT is a significantly different audience than the initial presentation).
Does ASGCT have a copyright policy?
ASGCT owns the copyright to all abstracts once published. Before publication, all abstracts are subject to our embargo (ASGCT Embargo Policy). Encore abstracts cannot be submitted to other meetings unless there is a significant update to the data.
Do I have to be a member to submit an abstract?
No, membership is not required; however, only associate members who are first and presenting authors will receive complimentary registration.
Is there a limit to how many abstracts an author or company can submit?
No, there is no limit to the number of abstracts anyone can submit. However, ASGCT discourages the submission of segmented or salami abstracts.
Can changes be made after submission?
Submitters may make changes to their submissions up until the submission deadline. Only minor changes can be made after the deadline by emailing abstracts@asgct.org with the details. No changes may be made after the abstracts have been reviewed. The presenting and last author should be included in emails for major changes.
Can I register for the meeting or book my hotel room before notifications go out?
Yes, taking advantage of early bird discounts and our discounted hotel rates is highly encouraged. Most abstracts are accepted for a poster presentation, with only 490 submissions accepted for oral presentations. Please refer to our cancellation policy should anything come up causing you to need to cancel your registration. Associate members who are first and presenting authors may register for their free registration before the notification of abstracts; staff will double-check membership and acceptance when finalized.