Presenting at the Annual Meeting

Notification

• Abstract acceptance notifications will be sent via email on April 10 after all reviewing has been completed. If you don’t receive your notification email by April 10, please contact Program Manager Kim Durham. 

• Accepted abstracts will be scheduled as either an oral presentation or a poster presentation. 

• The official acceptance letter, which includes the presentation date, time, and location, will be posted on the abstract submission site. 

• International abstract submitters who plan to attend the 26th Annual Meeting will need to apply for a visa to travel to the meeting in Los Angeles, California, USA.

• Please note: The amount of time required to obtain a visa has increased tremendously. Abstract submitters can generate invitation letters here to apply for visas immediately after submitting an abstract. Please contact abstracts@asgct.org with any questions.

Generate Your Invitation Letter

Presenting Your Abstract

Oral Abstract Presentations  

Approximately 25% of accepted abstracts are scheduled as oral abstract presentations. Oral abstract presentations are formal PowerPoint presentations given during simultaneous oral abstract sessions. Presentations are 10 minutes in length followed by five minutes of Q&A. Abstract sessions last one  hour and 45 minutes. Presenters are required to disclose any potential conflicts at the beginning of their presentation.  

Oral abstract presenters are expected to present at the 26th Annual Meeting live on site at the Los Angeles Convention Center in Los Angeles, CA. Accommodations for virtual presentations may be made by request based on employer travel and participation mandates or for personal reasons as we are able. 

If you're giving an oral presentation, we ask that you upload the slides for your presentation by May 2. The nature of hybrid events means that getting presentations out to both in-person and virtual attendees is much more complex than single-stream meetings. Thank you for your understanding, and for submitting your presentations early! 

Submit Your Slides

Note: If you do not meet the May 2 deadline, you may submit your slides at the Speaker Ready room during the meeting. 

Poster Presentations  

The remaining 75% of ASGCT abstracts will be presented during one of three poster sessions at the meeting. Poster sessions allow the presenter to illustrate the abstract on a poster board and discuss the abstract with attendees at the poster session. Authors must be present during the two-hour evening session to which their abstract has been assigned. 

Poster presenters will be able to create their posters online for a fee through a website that will be made available closer to the meeting. Posters will be shipped directly to the meeting for pickup at the registration desk.

In-Person Poster Presenters 

Posters will be hung on 8' W x 4' H horizontal posterboards. The recommended poster size is 3' x 6' (91 cm x 182 cm) in landscape orientation. Although you’re welcome to use any printing service, we encourage you to utilize our poster partner, Genigraphics. Plan-ahead orders should be placed by April 26, and rush orders can be placed by May 4.  

Place an Order with Genigraphics

Virtual Poster Presenters

The ePoster site will be available the morning of May 16.

As in years past, you may upload a poster presentation in either MP4 or PDF format. Your uploaded presentation will live on the ePoster site for the full duration of the meeting. We strongly recommend a 1:2 aspect ratio for any ePoster files.  

Upload deadlines for virtual posters are May 9 for MP4 presentations, and May 15 for PDF presentations. 

Upload Your ePoster

Please note: We ask that virtual poster presenters still have their posters printed and hung in the physical poster hall. We recommend you utilize the poster hanging service offered by our poster partner, Genigraphics, to ensure that your poster is hung on time.

Place an Order with Genigraphics