Annual Meeting Abstracts Now Live
Read the full text of the research to be presented at the 22nd Annual Meeting in the 2019 ASGCT Abstract Book.
Important Abstract Dates
- Abstract Submissions Open: October 17, 2018 – January 16, 2019
- Abstract Notifications Sent: March 20, 2019
- Travel Award Notifications Sent: March 20, 2019
- Abstracts Published Online: April 15, 2019
There will be no Late Breaking Abstract submission process for the ASGCT 22nd Annual Meeting in Washington, D.C.
Abstract acceptance notifications were sent via email on March 20, 2019. If you don’t receive your notification email by March 20, 2019, please contact Sam Kay. Accepted abstracts will be scheduled as either an oral presentation or a poster presentation.
The official acceptance letter, which includes all details of a presentation including date, time and location, will be posted online through the Abstract Submission site. International abstract submitters who plan to attend the ASGCT 22nd Annual Meeting will need to apply for a VISA to travel to the meeting in Washington, D.C., USA.
Please Note: The amount of time required to obtain a VISA has increased tremendously. Abstract submitters will be able to generate invitation letters online so they can apply for their VISA immediately after submitting an abstract. If you have any problems generating your letter, please contact Sam Kay.
Abstract Presentation Information
Oral Abstract Presentations
Approximately 40 percent of accepted abstracts are scheduled as oral abstract presentations. This year, approximately 35 percent of accepted abstracts receive oral abstract presentations. Oral abstract presentations are formal PowerPoint presentations given during 1.5 - 2 hour simultaneous oral abstract sessions. Presentations are 10 minutes in length followed by 5 minutes of Q&A. Presenters are required to disclose any potential conflicts at the beginning of their presentation. For guidelines, directions, and suggestions regarding your oral presentation, please refer to our presentation guidelines. The guide covers stage setup, file-type and program usage guidelines, and tips for a more effective presentation.
Sixty percent of all abstracts presented at the Annual Meeting occur during one of three poster sessions.
Poster sessions allow the presenter to illustrate the abstract on a poster board and discuss the abstract with attendees present at the poster session. Posters should acquaint conference participants with the fundamentals of your program, project, or study quickly and easily. Authors must be present during the entirety of the hourlong poster session in which their abstract has been assigned.
Please note that ASGCT will be using vertical poster boards. Your poster should fit on a board that is 45”wide x 91” tall (3.75 ft. wide x 7.58 ft. tall). The exact size is up to you, but we recommend you print your poster as 3 ft. wide x 6 ft. tall in portrait form
ASGCT does not provide poster printing services, but posters printed through Call 4 Posters will be delivered to the Annual Meeting and can be picked up at the Annual Meeting.
Abstract Funding and Awards
Associate Members who are the first and presenting author on an abstract will receive free registration for the ASGCT 22nd Annual Meeting. Non-members who have submitted abstracts are invited to apply for membership.
Meritorious Abstract Travel Awards
ASGCT will be offering Meritorious Abstract Travel Awards to Associate Members (students or postdoctoral fellows) who have submitted abstracts and received an average review score of between 1 and 3.5.
Submitters must be Associate Members at the time of submitting their abstract to qualify for Travel Awards. Non-members interested in qualifying for travel awards are invited to apply for membership.
There is not a separate application for travel grants. You must sign up for a travel grant during the abstract submission process.
Outstanding Poster Presentation Awards
ASGCT will again be giving Outstanding Poster Presentation Awards to attendees from each abstract category, following each poster session.
Awards will be given based on an onsite review during each poster session by the respective Poster Review Teams.
If you would like to volunteer to be a poster presentation reviewer for the ASGCT 22nd Annual Meeting, visit the Volunteer page at ASGCT.org.
Poster Production Funding
In 2019, ASGCT will once again pay for poster production for 30 Associate Members.
Submitters must be Associate Members at the time of submitting their abstract to qualify for poster production funding.
Poster production recipients will be chosen based on abstract review scores and a determination of the ASGCT Abstract Review Committee.
Poster production for those selected will be through an online system, with the posters being delivered directly to the ASGCT 22nd Annual Meeting. A link to the poster production site will be available here closer to the meeting.
Underrepresented Minority Travel Awards
ASGCT will offer a limited number of Underrepresented Minority Travel Awards for students and postdoctoral fellows submitting abstracts for the meeting. The top candidates for this award, based on average score, will receive a $500 travel award to the 22nd Annual Meeting. Candidate must be a U.S. resident and self-identify as belonging to one of the following groups:
- African American
- Pacific Islander
- Native American, Inuit, or Aleut
Candidate must be an Associate Member of ASGCT and the first and presenting author of an abstract being submitted for the 22nd Annual Meeting.