Abstract Embargo Policy

Full text of accepted abstracts will be made available to media registrants on April 14, 2020, two weeks before the content goes live to the public. Abstracts will be released to the public on Tuesday, April 28, 2020 at 4:30 p.m. EDT. Researchers and presenters are free to discuss the content of their abstracts throughout this embargo period, but any abstract-related content may not be published until the abstracts are publicly released online.

Updated data, new graphics, and follow-up information to be presented during oral presentation sessions is embargoed until 6 a.m. on the presentation day.

As all posters will be made available from the beginning of the virtual 23rd Annual Meeting, all updated data, new graphics, and follow-up information to be presented during poster presentation sessions is embargoed until 6 a.m. on the first day of the Annual Meeting, Tuesday, May 12.

Publication Exceptions

In exceedingly rare circumstances, ASGCT may grant an exception to the embargo policy in order to comply with regulations from the Securities and Exchange Commission (SEC), other federal law, or international law. 

Any exception request must be submitted to ASGCT in writing to Executive Director David Barrett (dbarrett@asgct.org), Education Manager Alex Peterson (apeterson@asgct.org), and Senior Manager of Communications Alex Wendland (awendland@asgct.org) at least 48 hours before the conclusion of the public embargo, and must include the following:

• Statement that an exception is required to abide by applicable securities laws
• Statement that the disclosed information is the absolute minimum necessary to comply with the applicable securities law
• The lead author and presenter (both if they are different) copied on any correspondence
• Signature of legal counsel

Whenever possible, ASGCT prefers any disclosure follow these guidelines:

• Do not include implications or translational interpretations of results
• Necessary data presented in qualitative terms rather than quantitative terms
• Include the submission to and upcoming presentation at the ASGCT Annual Meeting

For example, a press release stating “we’re hopeful that the research presented at the ASGCT Annual Meeting will bring gene therapy for [insert disease] closer to the clinic, and we’re excited to share additional updates during our presentation,” is a qualitative statement and preferred in the case of an exception. However, a statement such as “in the study submitted to ASGCT, 5 of 7 patients demonstrate no disease symptoms and we’ve applied for FDA fast track designation,” is a quantitative statement and should not be included in a release.

Important Dates

Abstract Notifications Sent
April 6, 2020

Abstracts Released
April 28, 2020

23rd ASGCT Annual Meeting
May 12 – 15, 2020

Download the #ASGCT20 App

Use the ASGCT app on your mobile device to build your schedule, read the abstracts (released on April 28), and guide your way through the Hynes Convention Center.

Hynes Convention Center
900 Boylston St.
Boston, MA 02115

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