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Hotel & Travel

Annual Meeting Room Block Sell Out Imminent

Just a handful of rooms remain in the ASGCT housing block on Monday, May 14 and Wednesday, May 16. All other dates in the room block are sold out. A small number of student-rate rooms remain for May 16 and 17; students attending the meeting can contact Emily Hutmacher for the student rate access code. The Hilton Chicago may have rooms available for other days of the 21st Annual Meeting, but those would be subject to the going rate for the hotel and will not have the ASGCT discount.

There are a number of other hotel options within walking distance of the Hilton Chicago available on your preferred booking sites:

Annual Meeting Shoulder Dates and May 18 Sell Out at Hilton Chicago

The ASGCT block at the Hilton Chicago has officially SOLD OUT for Tuesday, May 15; Friday, May 18; and Saturday, May 19. There may be rooms available at the Hilton Chicago for those dates outside of the ASGCT block but not at the discounted rate. Rooms are still available at the discounted rate of $265 per night for May 16 and 17 and can be booked through the Hilton Chicago website.

If you would like to reserve a room at the Hilton Chicago, ASGCT recommends the following steps:

  1. Reserve a room from May 16-17 in the ASGCT block through the Hilton Chicago.
  2. Call the Hilton Chicago at (312) 922.4400 to determine availability for dates that are sold out in the ASGCT room block. There should be no room change required if you let them know you already have a reservation for the ASGCT meeting.

Special student room rates are available at the Hilton Chicago from May 14-19 at an additionally discounted rate. Email Emily Hutmacher at the ASGCT office to request the student rate access code.

Housing Alert for Exhibitors

ASGCT was recently informed that a "housing company" representing itself as ASGCT's hotel booking agent has been contacting exhibitors to make hotel reservations on their behalf. The Hilton Chicago is the only official housing provider for the 2018 ASGCT Annual Meeting. All of the information to reserve rooms as part of the ASGCT block at the Hilton Chicago is on this page.

No other housing company, agency or person is authorized to place hotel reservations on behalf of ASGCT, its exhibitors, or its sponsors. These companies have not entered into agreements with the Hilton Chicago or ASGCT and are not able to guarantee rates and accommodations during the conference dates.

If you have questions about the ASGCT housing block please contact Emily Hutmacher at

The ASGCT block is now available at the Hilton Chicago. Both single and double rooms are available for as low as $265 per night . All Annual Meeting sessions and pre-meeting workshops from May 15-19will take place at the Hilton Chicago and the discounted rates are available via the Hilton Chicago website.

The housing deadline at the Hilton Chicago is April 25. The rates for the ASGCT block are as follows:
Attendee Rate: $265 (Single or Double)
Student Rate: $229 (Single or Double)—Contact Emily Hutmacher at ASGCT for the student access code.

Please Note: The amount of time required to obtain a VISA has increased tremendously. Abstract submitters may generate a letter of invitation now for their VISA application. ASGCT recommends starting this process as soon as possible for attendees coming from outside of the United States.


Dates to Remember

November 1, 2017
Abstract Submissions Open
Housing Block Opens

December 1, 2017

Registration Opens

February 2 (11:59 p.m. CT)
Abstract Submissions Close
Abstract submission is now closed.

April 25
Early Registration Closes
Housing Block Closes

April 30
Abstracts Go Live Online

May 15
Pre-Meeting Workshops

May 16-19
ASGCT's 21st Annual Meeting

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