Abstract presentation and awards emails have been sent to first and presenting authors. Areas of this page break down pertinent information for abstract presentations and awards processes.
Both oral and poster presentation information, including lead-in slides and presentation guidelines, are available.
Meritorious Abstract Travel, Excellence in Research, and Outstanding Poster Presentation recipients can learn more about their awards and find reimbursement forms.
Important Abstract Dates
Abstract Submissions Open: November 1, 2017 — NOW OPEN! — Abstract Submissions Close: February 2, 2018 (11:59 p.m. CT)
The ASGCT Annual Meeting Abstract submission window has closed.
Abstract Presentation Notifications Sent: April 3 Travel Award Notifications Sent: April 3
- Abstracts Published Online: April 30 at 11 a.m. CT
There will be no Late Breaking Abstract submission process for the ASGCT 21st Annual Meeting.
Abstract acceptance notifications were sent via email on April 3. If you have not received your notification email, please contact Emily Hutmacher. Accepted abstracts will be scheduled as either an oral or poster presentation. The official acceptance letter will include all details of a presentation including date, time and location.
International abstract submitters attending the 21st Annual Meeting need to apply for a travel visa prior to the meeting in Chicago.
Please Note: The amount of time required to obtain a VISA has increased tremendously. Abstract submitters may generate a letter of invitation now for their VISA application. ASGCT recommends starting this process as soon as possible for attendees coming from outside of the United States.
If you experience problems with abstract acceptance notification or with generating visa information through ASGCT, contact Emily Hutmacher.
Oral Abstract Presentations
Approximately 25 percent of accepted abstracts receive oral abstract presentations. Oral abstract presentations are formal PowerPoint presentations given during 2 hour simultaneous oral abstract sessions. A total of eight abstracts are presented in a given session. Presentations are 10 minutes in length followed by 5 minutes of Q&A.
Presenters are required to disclose any potential conflicts at the beginning of their presentation. ASGCT recommends using this templated lead-in slide to cover any necessary disclosures.
For guidelines, directions, and suggestions regarding your oral presentation, please refer to our presentation guidelines. The guide covers stage setup, file-type and program usage guidelines, and tips for a more effective presentation.
About 75 percent of abstract presentations at the Annual Meeting are presented during one of three poster sessions. Poster sessions allow the presenter to illustrate the abstract on a poster board and discuss the abstract with attendees present at the poster session. Posters should acquaint conference participants with the fundamentals of your program, project, or study quickly and easily. Authors must be present during the entirety of the two-hour poster session in which their abstract has been assigned.
Please note that ASGCT will be using vertical poster boards in 2018. The exact size of your poster is up to you, but your poster will need to fit on a board that is 45” wide and 91” tall (3.75 ft wide x 7.58 ft tall). The exact size is up to you, but we recommend you print your poster as 3 ft. wide x 6 ft tall in portrait form.
For detailed guidelines and tips for your poster presentation please refer to our poster presentation pamphlet.
Once again this year ASGCT has arranged with Learner’s Digest International to provide poster authors with the opportunity to create their posters online by using the Call4Posters® service. This optional service allows authors to have their poster shipped directly to the meeting for on-site pick-up. Posters prepared through Call4Posters® can be picked up at the ASGCT registration desk during normal registration desk hours. Visit Call4Posters® to get started on your poster.
Meritorious Abstract Travel Awards
ASGCT gives out Meritorious Abstract Travel awards to Associate Members (students or postdoctoral fellows) who have submitted abstracts and received a sufficiently high average review score from the abstract reviewers. Recipients of a travel award will receive up to $500 (domestic) or $600 (international) of their meeting-related travel expenses reimbursed. Notifications for abstract travel awards were sent out on April 3.
If you have received a travel award:
- Expense vouchers are available here. Please submit your expense voucher and travel-related receipts following the meeting by emailing them to Emily Hutmacher (email@example.com) or mailing them to the ASGCT Executive Office.
- Your check will be mailed to you within three weeks of submitting your expenses following the meeting.
- If you are an International award winner and need a wire transfer for your reimbursement, please complete the International expense voucher.
Excellence in Research Awards
ASGCT has awarded 15 Excellence in Research awards to the top-rated abstracts submitted by students and fellows in 2018. Recipients of the Excellence in Research Awards will be announced at the end of the George Stamatoyannopoulos plenary lecture on Thursday, May 17 (10:45 a.m. – 12 p.m.), and will receive a monetary award of $500 along with a special plaque. In addition, they will receive a Meritorious Abstract Travel Award as described above.
Outstanding Poster Presentation Awards
ASGCT will again give Outstanding Poster Presentation awards to poster presenters in each abstract category. Awards are given based on an on-site review during each poster session by the respective poster review teams. Recipients of the Outstanding Poster Presentation Awards will be announced on the ASGCT website and the 21st Annual Meeting mobile app. Awardees will receive certificates through the mail following the meeting.
Dates to Remember
November 1, 2017
Abstract Submissions Open
Housing Block Opens
December 1, 2017
February 2 (11:59 p.m. CT)
Abstract Submissions Close
Abstract submission is now closed.
Abstracts Go Live Online
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