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Important Abstract Dates

  • Abstract Submissions Open: November 1, 2017 — NOW OPEN! —
  • Abstract Submissions Close: February 2, 2018 (11:59 p.m. CT)

The ASGCT Annual Meeting Abstract submission window has closed.

  • Abstract Notifications Sent: April 3, 2018
  • Travel Award Notifications Sent: April 3, 2018

There will be no Late Breaking Abstract submission process for the ASGCT 21st Annual Meeting.

Abstract Submissions

The 2018 ASGCT Annual Meeting abstract submission window has closed. The review period is now underway and accepted abstracts will go live online on April 30. For detailed information on the abstract process, from submission to presentation, read the ASGCT Call for Abstracts.

Abstract Guidelines

  • Abstracts have a maximum limit of 3,500 characters. This includes the abstract title, abstract body, graphics, tables, and all author information. The character limit does not include spaces.
  • Graphics or tables in the body of an abstract will use 320 characters.
  • ASGCT has no required format for the body of an abstract. Abstracts may be written in one block of text, or divided into sections such as: Introduction, Methods, Results, and Conclusions. This is strictly the author’s preference.

Benefits of Submitting an Abstract

Free Registration
Associate members who are the first and presenting author on an abstract receive free registration for the 21st Annual Meeting. Abstract submitters must be members prior to submission to be eligible for free registration, funding opportunities, or awards.

Meritorious Abstract Travel Awards
ASGCT will give Meritorious Abstract Travel Awards to associate members who have submitted abstracts and received an average review score between 1 and 3.5. There is no separate application for travel grants, associate members must sign up for
a travel grant during the abstract submission process.

Outstanding Poster Presentation Awards
ASGCT will offer Outstanding Poster Presentation Awards to attendees from each abstract catagory following each poster session. Interested authors are asked to indicate their interest during the abstract submission process, and awards will be given based on an onsite review by the respective poster review teams

If you're not presenting an abstract, please consider volunteering as a poster presentation reviewer.

Poster Production Funding
In 2018, ASGCT will once again pay for poster production for 30 associate members. Recipients will be selected based on abstract review scores and as a determination from the ASGCT Abstract Review Committee. Poster production for those selected will be managed via an online system with posters being delivered directly to the ASGCT 21st Annual Meeting.

Underrepresented Minority Travel Awards
ASGCT will be offering five (5) Underrepresented Minority Travel Awards for students and postdoctoral fellows who are first and presenting authors of abstracts submitted for the ASGCT 21st Annual Meeting. The top 5 candidates for this award, based on average score, will receive a $500 travel award to the meeting. Candidate must be a U.S. resident and self-identify as belonging to one of the following groups:

  • African American
  • Pacific Islander
  • Hispanic
  • Native American, Inuit, or Aleut

Abstract Presentation Information

Abstract Notification
Abstract acceptance notifications will be sent via email on April 3. If you don’t receive your notification email by that date, please contact Emily Hutmacher. Accepted abstracts will be scheduled as either an Oral Presentation or a Poster Presentation. The official acceptance letter, which includes all details of a presentation including date, time and location, will be posted online through the Abstract Submission site.

International abstract submitters attending the 21st Annual Meeting need to apply for a travel visa prior to the meeting in Chicago, IL, USA.

Please Note: The amount of time required to obtain a VISA has increased tremendously. Abstract submitters may generate a letter of invitation now for their VISA application. ASGCT recommends starting this process as soon as possible for attendees coming from outside of the United States.

If you experience problems with abstract acceptance notification or with generating visa information through ASGCT in November, contact Emily Hutmacher.

Oral Abstract Presentations
Each year approximately 25 percent of accepted abstracts receive oral abstract presentations. Oral abstract presentations are formal PowerPoint presentations given during 2 hour simultaneous oral abstract sessions. A total of eight abstracts are presented in a given session. Presentations are 10 minutes in length followed by 5 minutes of Q&A.

Poster Presentations
About 75 percent of abstract presentations at the Annual Meeting are presented during one of three poster sessions. Poster sessions allow the presenter to illustrate the abstract on a poster board and discuss the abstract with attendees present at the poster session. Authors must be present during the entirety of the two-hour poster session in which their abstract has been assigned.

Poster presenters will be able to create their posters online, for a fee, through a website that will be made available closer to the meeting. Posters will be shipped directly to the ASGCT 21st Annual Meeting for pickup at the registration desk.

Dates to Remember

November 1, 2017
Abstract Submissions Open
Housing Block Opens

December 1, 2017

Registration Opens

February 2 (11:59 p.m. CT)
Abstract Submissions Close
Abstract submission is now closed.

April 25
Early Registration Closes
Housing Block Closes

April 30
Abstracts Go Live Online

May 15
Pre-Meeting Workshops

May 16-19
ASGCT's 21st Annual Meeting

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