COVID-19 Vaccination & Testing
All in-person attendees must be fully vaccinated.

Vaccine Requirement

ASGCT will require proof of COVID-19 vaccination for all onsite participants attending the Annual Meeting in Washington DC. A COVID-19 booster shot is strongly encouraged as extra protection. View information about on-site COVID-19 testing below.

safe-expo.pngASGCT is partnering with Safe Expo for vaccination verification services to make your entry to the meeting faster, safer, and more secure. In-person meeting attendees are required to upload your vaccination card to the secure vaccination verification portal before the event. The deadline to do this in time for the meeting is Thursday, May 12, at 5 p.m. (ET).

Safe Expo will verify each attendee’s vaccination prior to the event. Each submission will receive an email with APPROVE or DECLINE (with explanation) within (2) business days of the upload. Please note that the email may end up in your junk mail.

Your vaccination verification will be a PDF attachment with a purple screen. You must show the vaccination verification to the Safe Expo team before picking up your conference badge.

Included below are instructions for each option so that you can choose the process that makes the most sense for you.

Safe Expo offers a web-based portal for you to upload your proof of vaccination. Note: Safe Expo does not retain your proof of vaccination once it has been reviewed and approved.

Step 1: If you don’t already have an image of your vaccination document, make sure to take a clear photo and save it to the device you are using to complete this process.

Step 2: Navigate to the vaccination verification upload portal and select Start.

Step 3: Enter your name.

Step 4: Enter your email address.

Step 5: Select “Upload Now” to get to the upload page.

Step 6: Select “Choose File” and navigate to the JPEG or PNG image of your vaccination documentation stored on your computer or device.

Step 7: Select the image file and click “Upload.” Note: JPEG and PNG are the only acceptable file formats for upload.

Step 8: Verify that your image has uploaded correctly and displays in the image preview box and select “Next.”

You will then be taken to a page indicating that your proof of vaccination has been uploaded. Your document will be reviewed within 2 business days. Once approved, you will receive an email notice with your purple health pass PDF. You will need an electronic or paper copy of your purple health pass PDF, along with a picture ID, when you arrive at the Walter E. Washington Convention Center to pick up your registration badge.

If your purple health pass PDF does not arrive via email confirmation in 1-2 business days, you may return to the portal and re-enter your email address to check on the status of your verification.

Need help? Contact Ambassador@SafeExpo.org for assistance.

Note: The approval email might get caught in your SPAM filter, so please check your SPAM folder if you have not received your confirmation. Your email will come from Ambassador@SafeExpo.org.

COVID-19 Testing

Onsite testing will be available at the Annual Meeting during the hours below. ASGCT is working with Safe Expo to manage the onsite health and safety plan. If you want to test onsite, Safe Expo is offering three options. You will be responsible for the cost of your test.

*This test is different from a PCR, which requires a 24–48-hour turnaround. This test is acceptable in Canada, Japan, Korea, and most of Europe, but please double check your local health guidelines to be sure. 

Testing Hours 

COVID-19 testing is available in Salon D on the street level of the convention center during the following hours. To save time, please schedule your test in advance.  

Sunday, May 15: 8:00 a.m. to 5:00 p.m.  

Monday, May 16: 8:00 a.m. to 5:00 p.m. 

Tuesday, May 17: 8:00 a.m. to 5:00 p.m. 

Wednesday, May 18: 8:00 a.m. to 5:00 p.m. 

If you test positive for COVID-19, you must surrender your badge and follow CDC guidance on quarantine and isolation. You will not be allowed to attend sessions in person until a negative test can be produced, although you will still have access to the virtual platform. Information on individuals who test positive, including their names, will be provided to staff overseeing the COVID-19 testing and response efforts. Safe Expo will report positive test results to the Washington D.C. Public Health Service as required by law. The identity of individuals who test positive will be kept confidential to the general public and meeting participants.

Other Guidelines

Anyone experiencing symptoms of COVID-19 must refrain from attending the meeting. The CDC states the symptoms of COVID-19 include: fever or chills, cough, shortness of breath or difficulty breathing, fatigue, muscle or body aches, headaches, new loss of taste or smell, sore throat, congestion or running nose, nausea or vomiting, diarrhea, or a fever (100.4º F or higher). As a reminder, all registered attendees will have access to view the event virtually.

If you are attending in person and you experience any COVID-19 symptoms, please refrain from attending and notify healthandsafety@asgct.org as soon as possible.

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