Abstract Embargo Policy
Full text of accepted abstracts will be made available to media registrants on April 13, 2021, two weeks before the content goes live to the public. Abstracts will be released to the public on Tuesday, April 27, 2021, at 4:30 p.m. (ET). Researchers and presenters are free to discuss the content of their abstracts throughout this embargo period, but any abstract-related content may not be published until the abstracts are publicly released online.
Updated data, new graphics, and follow-up information to be presented during oral presentation sessions is embargoed until 6 a.m. on the presentation day.
As all Digital Presnetations will be made available from the beginning of the 24th Annual Meeting, all updated data, new graphics, and follow-up information to be presented during Digital Presentation sessions is embargoed until 6 a.m. on the first day of the Annual Meeting, Tuesday, May 11.
Publication Exceptions
In exceedingly rare circumstances, ASGCT may grant an exception to the embargo policy in order to comply with regulations from the Securities and Exchange Commission (SEC), other federal law, or international law.
Any exception request must be submitted to ASGCT in writing to CEO David Barrett (dbarrett@asgct.org), Program Manager Alex Peterson (apeterson@asgct.org), and Director of Communications Alex Wendland (awendland@asgct.org) at least 48 hours before the conclusion of the public embargo, and must include the following:
- Statement that an exception is required to abide by applicable securities laws
- Statement that the disclosed information is the absolute minimum necessary to comply with the applicable securities law
- The lead author and presenter (both if they are different) copied on any correspondence
- Signature of legal counsel
Whenever possible, ASGCT prefers any disclosure follow these guidelines:
- Do not include implications or translational interpretations of results
- Necessary data presented in qualitative terms rather than quantitative terms
- Include the submission to and upcoming presentation at the ASGCT Annual Meeting
For example, a press release stating “we’re hopeful that the research presented at the ASGCT Annual Meeting will bring gene therapy for [insert disease] closer to the clinic, and we’re excited to share additional updates during our presentation,” is a qualitative statement and preferred in the case of an exception. However, a statement such as “in the study submitted to ASGCT, 5 of 7 patients demonstrate no disease symptoms and we’ve applied for FDA fast track designation,” is a quantitative statement and should not be included in a release.
Important Dates
Call for Abstracts Opens
November 16, 2020
Registration Opens
December 8, 2020
Call for Abstracts Closes
January 31, 2021
Abstract Notifications Sent
April 5, 2021
Abstract Withdrawal Date
April 12, 2021
Abstracts Released to the Public
April 27, 2021
Early Registration Closes
May 1, 2021
24th ASGCT Annual Meeting
May 11 – 14, 2021